What to do with donations made offline with a sponsorship form...

Answers to your questions about sending in cheques to Walk the Walk

What to do with Cash


Note that all types of insurance that Royal Mail offer specifically exclude cash.

Please pay the money into your account, and then you can do one of the following options:

  1. Send us a cheque for the total banked made payable to Walk the Walk Worldwide, to the address listed below. Please put your name, address and Walker number (if you know it) on the back of each of them. 
  2. Make a "donation" to your online fundraising page. Make sure that you don't tick the Gift Aid section and that you send your paper sponsor form to us as we will claim the gift aid from this.Please include a short note explaining what you have done and the date you made the payment.
  3. Call our Finance team on 01483 741430 and make a payment over the phone with your bank card. You will still need to send us the sponsorship form though so that we can claim Gift Aid. 

Alternatively, obtain a postal order from the post office (remember to keep the receipt) and post it to us together with your sponsorship form.

Cheques and Charity Vouchers – Who do I make them payable to?

  • Please make cheques and charity vouchers payable to: WALK THE WALK WORLDWIDE.
  • Please put your name, address and Walker number (if you know it) on the back of each of them.
  • Please check all the cheques and charity vouchers before you send them.
  • Acceptable Payees are: Walk the Walk Worldwide, Walk the Walk and MoonWalk.
  • The amount in words and the amount in figures must be the same.
  • They must be signed. (CAF vouchers for £100 or less, or CAF vouchers which are anonymous, do not need to be signed)
  • They are valid for 6 months. (Please allow time for us to process and bank them)

Keeping your online fundraising page total updated

If you are sending in a cheque or CAF and would like it added to your online fundraising page, you will need to log into your Everyday Hero account and add it yourself as an offline donation as we do not have access to your accounts.

When do I send in my sponsor money?

You can send in sponsor money before and after the event, in more than one lot if you wish or if it’s more convenient for you, but please don’t bring it with you to the event itself! There is no specific time limit but we would prefer if it was within a couple of months after the challenge you have taken part in.... but obviously, we will accept it all year round!

Where do I send my sponsor money?

Please make sure to put the correct postage on the envelope. A regular 1st or 2nd class stamp is not enough postage for any envelope weighing more than 100g, OR that is larger than A5 in size, OR that is thicker than 5mm (half a centimetre). If not enough postage is paid, Royal Mail charge us a fee as well as the excess postage cost, and the envelope is delayed. As a guide, you can put about 8 sponsor forms and 27 cheques in an A5 envelope and stay under 100g – remember to check the thickness as well though! If your envelope does not meet ALL of the criteria above, please take it to the counter at a post office.

Please send your sponsor money to:

[Your Event, including the Year]
Walk the Walk
6 Genesis Business Park
Albert Drive
GU21 5RW  

Any further questions

Please get in touch with us here

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Thank you for your support

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